A Guide for List Members

Last update: 27 March 2008

Mailing Lists

You can see the "Mailing Lists" screen either when you first login to LM2001 or if you have clicked on the "Mailing Lists" link from another page in the LM2001 system.

LM2001 displays all the lists that you are subscribed to, and that are visible to you under the Subscribed Lists tab.

You may be a member of some lists that aren't displayed under the Subscribed Lists tab. Whether a list is visible to the OU community and the wider world is at the discretion of the group controller or list owner

LM2001 displays these visible lists along with the actions that you are permitted to perform on these lists. A link containing the name of the permitted actions is displayed alongside the listname. Just click on the link to perform an action. Whether you can see the button depends upon on how the list has been configured.

Click on 'Other Lists' to see lists that you don't currently belong to that you may be able to subscribe to (e.g. OU CLub lists and inter-faculty seminar lists etc).


Figure 1 : Mailing Lists screen

Tutors

If you are a tutor and have another staff role at the OU then you may see a screen like this


Here you can view the lists you belongto as a tutor separately to those you \ belongto in your other role.

An example of the screen you might see is displayed above.

The four commands that you may be able to execute on the visible lists follow.

Subscribe

If want to subscribe yourself to one of the available lists, just click on the "Subscribe" link.

If you are successful you will see a message like

"<your mailname> has been subscribed to the list <listname>

Please select the Subscribed Lists link to refresh your 'Subscribed lists' table."

(The system substitutes in the appropriate mailname and listname.)

The change is immediate - you are now a member of the list and any email sent to the list should get sent to you.

Note: The rare exception to this is if your mailname has been placed into a 'StopSet', which is a collection of mailnames that are prevented from receiving emails from a particular list or lists.

At this point LM2001 may still be displaying the old situation you need to click again on the Subscribed Lists link, as directed above, to see the changes.

Show List Information

If you are interested in becoming a member of a list but aren't sure from the list's name and title (already on display) whether it is really for you, you can request that the system displays the list's information file by clicking on the "Show Info" link, if it is available.

Not many list owners have written an information file so you may not get anything back from this request except

"There is no information for this list".

and details of how to contact the list owners.

It is also possible that only people who are already members of the list are allowed to read the information file. In this case if you are not subscribed to the list you won't see the "Show info" button but if/when you do subscribe to the list you will be able to see the button.

It is possible that the list owner only wants people who are already members to be able to read the 'information' especially if the membership is fixed by the list owner. This facility just gives the list owner an extra degree of flexibility in the way their list works.

Show the list's membership

If you want to see who are the members of a list that you are interested in and you can see the "Show members" link, you can click on this. Generally only list owners are allowed to know who the list members are show you may not find many instances where you can look at a list's membership in this way.

If you are allowed to look at the membership, LM2001 pops up a window which shows

"The members of the <listname> are:"

followed by the mailnames of list members.

Unsubscribe from this list

If want to unsubscribe yourself from one of the lists that you are already subscribed to click on the "Unsubscribe" link.

If you are successful you will see a message like

"<your mailname> has been successfully unsubscribed from the <listname>

Please select the Mailing Lists link to refresh your subscribed lists table"

(Again, Listman puts in the appropriate mail- and list-names.)

The change is immediate - you are no longer a member of the list and any email sent to the list will NOT go to you as a member of that list.

At this point Listman may still be displaying the old situation you need to click on the My Lists link, as directed above, to see the changes.

Note: that the list you have unsubscribed from will only now appear under the Other Lists tab if the list owner has made it available to be subscribed to. SO you may not be able to re-subscribe to a list you had once belonged to - but this should be rare.

It is also possible that you are a member of a list where no "Unsubscribe" link appears. This is because the list owner doesn't want you to be able to unsubscribe from the list. Some lists are set up for admininstrative purposes and rely on containing all the members of the constituency that they are trying to reach, eg Departmental staff lists.